Scheduler

The Scheduler settings group controls booking rules, planning behaviour, and display options for the scheduling system. These settings shape how pilots, flight instructors, and staff experience the booking process. This group also contains scheduler group management for organising aircraft and flight instructors on the scheduler view.

How to access Scheduler settings

1. Open Settings from the main menu.
2. Select the Scheduler group.

Fields

Scheduler groups

Scheduler groups allow you to organise aircraft and flight instructors into logical groupings on the scheduler view. This is useful for organisations that operate different types of aircraft or have separate instruction programmes.

Creating a scheduler group

1. Open Settings and select the Scheduler group.
2. Locate the scheduler groups section.
3. Select the option to create a new group.
4. Enter a name for the group.
5. Save the group.

Editing a scheduler group

1. Open the scheduler groups section within Scheduler settings.
2. Select the group you want to modify.
3. Update the group name or its assignments.
4. Save your changes.

Assigning aircraft and flight instructors to a group

1. Open the scheduler groups section within Scheduler settings.
2. Select the group you want to populate.
3. Add or remove aircraft and flight instructors from the group's assignments.
4. Save your changes.
5. The scheduler view will now display the assigned aircraft and flight instructors under this group.

Common tasks

Setting up a new organisation's booking rules

1. Open Settings and select the Scheduler group.
2. Set max bookings per relation to a reasonable starting value (for example, 2 or 3).
3. Set max booking days in future based on how far ahead you want pilots to plan (for example, 14 or 30 days).
4. Decide whether to allow simultaneous aircraft bookings and set the toggle accordingly.
5. Set the scheduler start hour and scheduler end hour to match your airfield's operating hours.
6. Choose a planning cell duration that fits your typical booking lengths (for example, 30 minutes).
7. Decide whether to require a valid subscription for bookings and set the toggle.
8. Save all changes.

Granting extended booking privileges to a specific relation

If a particular relation (such as a flight instructor or club officer) needs more bookings or a longer booking horizon than the organisation default, you do not need to change the organisation-wide setting. Instead, override the value for that specific relation in Relations > Account.

Adjusting the scheduler display for seasonal changes

1. Open Settings and select the Scheduler group.
2. Update the scheduler start hour and scheduler end hour to reflect seasonal daylight or operational hours.
3. Save your changes. The scheduler view updates immediately.

Good practices

• Start with conservative booking limits and increase them as you understand your pilots' booking patterns.
• Use scheduler groups to keep the scheduler view organised, especially if you operate both powered aircraft and gliders or have separate training and leisure fleets.
• When changing the planning cell duration, inform pilots that the booking grid will look different. Existing bookings are not affected, but new bookings will follow the new cell size.

• Use per-relation overrides in Relations > Account rather than raising organisation-wide limits to accommodate a few relations who need special privileges.