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Flight sales

Event

Configure your flight sales event with date, aircraft types, passenger capacity, rotation time, and generate public booking links and QR codes.

Last updated 2026-03-28

The Event tab is where you configure all the details of a flight sales event. This is the foundation — slots and tickets are built on top of the event configuration.

Event fields

When setting up or editing an event, you work with these fields:

Field Description
Event date The date the event takes place.
Title A descriptive name for the event (e.g. "Discovery Flights Summer 2026").
Finance account The finance account to which ticket revenue is allocated.
Aircraft types Which aircraft types are available for this event.
Passenger capacity per aircraft type How many passengers can fly per flight on each aircraft type.
Number of aircraft How many aircraft of each type are allocated to the event.
Rotation time The time in minutes between flights for turnaround (boarding, briefing, taxiing, etc.).
Public booking description The text shown to customers on the public booking page. Keep this practical and informative.

After saving the event, the system generates several access links:

Link Purpose
Public booking link Share with customers for online booking. Place on your website, social media, or email campaigns.
QR code Scannable code linking to the booking page. Print for posters, flyers, or on-site display.
POS booking link Point-of-sale link for staff to create bookings on behalf of walk-in customers.
Monitor link Read-only overview for displaying event status on a screen during the event.

Setting up a new event

  1. Go to Flight Sales
  2. Create a new event
  3. Set the event date
  4. Enter a clear title
  5. Select the finance account
  6. Choose the aircraft types available
  7. Set the passenger capacity for each aircraft type
  8. Enter the number of aircraft per type
  9. Set the rotation time between flights
  10. Write a clear public booking description
  11. Save the event
  12. Copy the public booking link or QR code for distribution

Editing an event

  1. Open the event from the Flight Sales list
  2. Modify the fields you need to change
  3. Save your changes

Warning

Editing an event that already has booked tickets is risky. Changes to capacity or rotation time may affect existing bookings. Review the impact before saving.

Common tasks

Publish a new event

  1. Complete all event fields
  2. Save the event
  3. Test the public booking link yourself to verify it works
  4. Share the link or QR code through your communication channels

Add more aircraft to meet demand

  1. Open the event
  2. Increase the number of aircraft for the relevant type
  3. Save — additional capacity becomes available for new bookings
  4. Add new Slots if the extra aircraft need more time windows

Prepare for event day

  1. Open the event and review all settings
  2. Verify aircraft types, capacity, and rotation time are correct
  3. Open the monitor link on a display screen at the event location
  4. Have the POS link ready for walk-in bookings
  5. Switch to the Tickets tab for operational management

Good practice

Tip

Test the public booking link yourself before sharing it publicly. This catches errors in the booking description, capacity settings, and page rendering.

  • Validate capacity and rotation timing before publishing the event
  • Keep the public description practical — include what customers need to know, not marketing fluff
  • Test the booking link before sharing it publicly
  • Set rotation time realistically — include time for passenger briefing, boarding, and aircraft preparation
  • Do not change aircraft capacity or rotation time after tickets are sold without reviewing the impact on existing bookings