Uploading a document
When you upload a file, the form typically includes:
- file upload
- description
- expiration date
This keeps the upload process simple while still supporting document validity follow-up.
Preview and download
Selecting a document opens it in the preview area where possible.
In practice, users can:
- preview many common document types directly
- download the file
- open document view history
Revision and validity follow-up
Drive is not just a file store. It also supports controlled-document follow-up.
Users can review:
- the visible revision
- whether a document is still valid
- whether a document has expired
View history
The view-history action shows which relations opened a document and when they last viewed it.
This is useful when you need to confirm whether an important document was actually consulted.
Good practice
- give each file a clear description, not only a file name
- review expiry-sensitive documents regularly
- remove obsolete documents so users see the current reference set only