Flight training

The Flight training module is the central place in Aerolync for managing student pilot training from initial intake through to course completion. It brings together day-to-day lesson tracking, progress monitoring, document management, course structure, and theory class organisation into a single, connected workflow.

Getting started

1. Open Flight training from the main navigation.
2. The training list appears first, showing all active training records.
3. Click any student record to open the detailed tabbed view where you perform most of your work.
4. Use the setup areas (Courses, TKI classes) to manage structural templates that apply across multiple students.

What the module covers

The Flight training module is organised into two main areas: student training records and setup areas.

Student training records contain everything specific to one student:

• Training list -- the main overview of all training records with search and filter tools
• Summary -- a high-level progress dashboard showing completed hours, required hours, and exercise status
• Gradings -- detailed lesson evaluation records with exercise scores, flight instructor remarks, and signatures
• Documents -- file storage for scanned forms, signed material, and generated training output
• Intake & Progress -- the student's starting point, flight instructor assignments, milestones, and training path

Setup areas define structural templates shared across the organisation:

• Courses -- course templates with minimum hour requirements, exercises, and phases
• TKI classes -- Theory Knowledge Instruction class scheduling and management

Understanding the two levels of data

This distinction is important for everyday use:

• Student-specific data lives inside individual training records. When you open a student record and work in the Summary, Gradings, Documents, or Intake & Progress tabs, your changes affect only that student.
• Structural data lives in the Courses and TKI classes setup areas. Changes here can affect every student record that depends on that course template or theory class.

Before editing, always confirm whether you are working inside a student record or in a setup area. Structural changes to a course template, for example, may ripple through to all active training records linked to that course.

Common workflows

Starting a new student

1. Create a new training record from the training list.
2. Assign a course template to the student.
3. Fill in the Intake & Progress tab with prior experience, flight instructor assignments, and the training start date.
4. Begin recording lessons in the Gradings tab as training progresses.

Reviewing student progress

1. Open the student's training record from the training list.
2. Check the Summary tab for a quick overview of completed hours versus required hours.
3. Review the Gradings tab for detailed lesson history and exercise-level performance.

Setting up a new course

1. Navigate to the Courses setup area.
2. Define the course template with minimum hours, exercises, and phases.
3. Review the template thoroughly before assigning it to any students.

Organising theory training

1. Navigate to the TKI classes setup area.
2. Create a new class with start and end dates, linked theory courses, and an assigned flight instructor.
3. Enrol students into the class.

Documentation pages

Each area of the Flight training module has its own documentation page with detailed field descriptions, step-by-step instructions, and good practices:

• Training list
• Summary
• Gradings
• Documents
• Intake & Progress
• Courses
• TKI classes

Good practices

• Always start from the training list to locate the correct student record before making changes.
• Use the Summary tab as your first stop when checking student progress, then drill into Gradings or Documents for detail.
• Review course templates carefully before assigning them to students. Once active records depend on a template, changes should be made with caution.
• Keep naming conventions consistent across courses and TKI classes so that records are easy to find and filter.
• Record grading feedback promptly after each lesson to maintain an accurate and useful training history.