Fleet overview

The Fleet module is the central place for managing every aircraft in your organization. It brings together aircraft identity, operational logging, defect handling, maintenance tracking, document storage, rental configuration, and ownership records into a single module.

Getting started with Fleet

1. Open Fleet from the main navigation.
2. You land on the aircraft list, which shows every aircraft in your organization at a glance.
3. Click any aircraft to open its detail view, where all aircraft-specific work happens.

If you are setting up Fleet for the first time, start by adding your aircraft and completing the Configuration tab for each one. Configuration choices such as the Hobbs meter format affect how data is entered across the entire module.

What Fleet manages

Fleet covers the full lifecycle of aircraft administration:

• Aircraft list -- the central directory of all aircraft with status indicators, search, and filters. See Aircraft overview.
• Configuration -- identity fields, Hobbs format, defect reporting settings, and the aircraft image. See Configuration.
• Flight log -- a reverse-chronological record of every flight, including Hobbs, duration, and billing context. See Flight log.
• Defects -- a complete defect workflow from pilot reporting through maintenance actions to release back to service. See Defects.
• Maintenance -- the next maintenance threshold that drives warnings across the module. See Maintenance.
• Schedule blocks -- time-based blocks that prevent an aircraft from being booked. See Schedule blocks.
• Documents -- certificates, insurance, airworthiness documents, and other files with revision and expiration tracking. See Documents.
• Rental -- rental availability, pricing rules, billing basis, and subscription requirements. See Rental.
• Owners -- relations linked to the aircraft for ownership and calendar context. See Owners.

How Fleet connects to other modules

Fleet does not operate in isolation. Several other parts of the Aerolync platform read from or write to Fleet data:

• Schedule -- aircraft availability in the scheduler depends on rental settings and schedule blocks defined in Fleet. Changes to blocks or rental status are immediately reflected in scheduling.
• Finance -- flight log billing information flows into Finance for invoicing. The billing basis (engine time or flight time) and the bill-to relation are set per flight log entry.
• Flight Register -- completed flights are shared between Fleet and the Flight Register, giving you both an aircraft-centric and an organization-wide view of flight activity.
• Flights -- the Flights module provides the operational flight workflow. Fleet shows the aircraft-side result of that workflow.
• Pilot App -- the Aerolync Pilot app is a primary source of flight log data and defect reports. Pilots register departure and arrival in the app, and that data appears automatically in the Fleet flight log. Defect reports submitted on arrival also appear in the Defects tab.

Aircraft detail structure

Every aircraft record opens into a tabbed detail view. The tabs are:

• Flightlog -- flight history for the aircraft
• Defects -- technical issues and maintenance actions
• Maintenance -- next maintenance threshold
• Schedule block -- periods when the aircraft is unavailable
• Documents -- uploaded files with revision and validity tracking
• Configuration -- aircraft identity and operational settings
• Rental -- rental availability and pricing
• Owners -- linked relations and calendar context

Most day-to-day work in Fleet happens inside these tabs on individual aircraft records rather than at a module-level settings page.

Recommended documentation reading order

If you are new to Fleet, read the documentation in this order:

1. Aircraft overview -- understand the list and how to navigate to aircraft records
2. Configuration -- set up identity and operational settings first
3. Flight log -- learn how flight data flows between the app and Fleet
4. Defects -- understand the defect and maintenance workflow
5. Maintenance -- set the next maintenance threshold
6. Schedule blocks -- learn how to block aircraft availability
7. Documents -- store and track aircraft documents
8. Rental -- configure rental pricing and availability
9. Owners -- link relations to aircraft

Good practices

• Complete the Configuration tab for each aircraft before entering operational data, especially the Hobbs meter format.
• Keep aircraft identity fields (registration, ICAO type, manufacturer, model) consistent so that search and filtering remain reliable.
• Review the aircraft list regularly to check for maintenance warnings and Hobbs alerts.
• Establish a routine for reviewing defects in the In Review state so that pilot-reported issues are handled promptly.
• Update the maintenance threshold immediately after each maintenance event to keep warnings accurate.