Finance

The Finance section in the Pilot App gives you a complete overview of your financial activity with your organisation. You can check your balance, review transactions, top up your account, and access invoices.

Account balance

The Finance screen opens with your current account balance displayed prominently at the top.

• A positive balance means you have credit available
• A negative balance means you owe money to the organisation
• The balance colour may change depending on the amount (green for positive, red for negative)

Your balance is updated in real time as transactions are created — for example, after a flight is logged and billed, or after you make a payment.

Transaction history

Below the balance, you see a scrollable list of your transactions:

Each transaction shows:

• Date — when the transaction occurred
• Description — what the transaction is for (flight charge, payment, top-up, manual adjustment, etc.)
• Debit — money charged to your account
• Credit — money added to your account

Scroll through the list to review your full transaction history. Recent transactions appear first.

Transaction types

• Flight charges — automatically created when a rental flight is logged and billed. The amount depends on the aircraft's rental rate, Hobbs readings, and any pricing rules that apply.
• Payments — top-ups you make through the in-app payment system
• Manual adjustments — transactions created by your administrator for corrections, deposits, or other manual entries
• Subscription fees — charges for active subscriptions if automatic charging is enabled

Topping up your balance

If your organisation supports in-app payments, you can add funds to your account:

1. Open the Finance section
2. Tap the Top up button
3. Select a payment amount or enter a custom amount
4. Choose your payment method from the available options
5. Complete the payment process
6. The amount is credited to your balance after successful payment

Payment processing is handled through a secure payment provider. The exact payment methods available (credit card, bank transfer, etc.) depend on your organisation's configuration.

After payment:

• The credit appears in your transaction history
• Your balance updates immediately
• A receipt is generated for your records

Invoices and receipts

You can access invoices and receipts for your transactions:

• View generated invoices from your organisation
• Check the status of sent invoices
• Download or preview invoice documents

Common tasks

Check if you have enough balance for a flight

1. Open Finance from the Profile screen or navigation
2. Review your current balance at the top
3. If your organisation requires a minimum balance for rental flights, ensure your balance meets or exceeds that minimum
4. Top up if needed before your flight

Find a specific charge

1. Open Finance
2. Scroll through the transaction list
3. Look for the date and description matching the charge you want to review

Top up before a busy flying day

1. Open Finance
2. Tap Top up
3. Add enough credit to cover your planned flights
4. Wait for the payment to confirm before heading to the airfield

Good practice

• Keep your balance above the minimum required by your organisation to avoid being blocked from flying
• Top up in advance — do not wait until you are at the airfield and need to fly urgently
• Review your transaction history regularly to catch any unexpected charges
• If you see a transaction you do not recognise, contact your organisation's administrator